February 12, 2018

Minutes
Regular Meeting
U.S.D. #490 Board of Education
February 12, 2018
6:00 p.m.


These minutes may be approved or amended at the March 12, 2018 Board of Education meeting.



The U.S.D. #490 Board of Education met in regular session on Monday, February 12, 2018, in the Board of Education Office, 124 W. Central, El Dorado, Kansas.

I. Routine

1. The meeting was called to order by Board President Vicki Coash at 6:00 p.m.

2. Roll Call

Members Present: Vicki Coash, President
Norm Wilks, Vice President
Ryan Carson
Monty Hughey
Heather Nichols
Tom Storrer
Sharon Waugh

Others Present: Sue Givens, Superintendent
Melissa Smith, BOE Clerk
Levi Yager, Butler County Times Gazette
Julie Jensen, Executive Director of Curriculum
Doug Jensen, Executive Director of Technology
Kellen Adams, Executive Director of Fiscal/Support Services
Kevin House, EHS Principal
Rina Frye, Grandview Teacher
Linda Johnson, Grandview Counselor
Debbie Smith, Grandview Teacher
Nancy Wagner, Grandview Librarian
Jessica Jensen, Grandview Teacher
Susan Holthaus, Grandview Principal
Shelsea Terrones, Grandview Aide
Todd Miller, EHS Teacher
Callie Carter, Student
Pam Cartwright, SBA Hospital
Chase Locke, SBA Hospital
John Grundy, El Dorado YMCA
Jessica Rall, El Dorado YMCA
Tim Connell, Patron
Emily Connell, Patron
Carolyn Dwire, Patron
Lori Hanks, Patron
Lora Meirowsky, EHS Teacher
Dave Stewart, Gravity:Works Architects

3. Executive Session

At 6:00 p.m. Vicki Coash moved to recess into an executive session for a period of 30 minutes
to discuss negotiations preparation pursuant to the exception for employer-employee negotiations
under KOMA with Board members, Superintendent, and Director of Fiscal & Support Services
present. Norm Wilks seconded the motion. The motion carried 5-0.

Tom Storrer entered the meeting at 6:06 p.m.

The board returned to general session at 6:30 p.m. with the same people as listed above present.

4. Approval of the Agenda

Monty Hughey made a motion to approve the agenda. Seconded by Ryan Carson, the motion carried 7-0.

5. Approve Consent Calendar

Norm Wilks made a motion to approve the Consent Calendar. Seconded by Sharon Waugh, the motion carried 7-0.

Minutes, January 8, 2018 Regular meeting
Minutes, January 29th, 2018 5th Monday Meeting
Financial Reports, enclosures A, B, C
Credit Card Report
EHS/EMS Activity Reports
Information

6. Comments from the Public

There were no comments from the public.

7. Recognition

• KASB Publication Awards – Kim Koop, Certificates of Merit;

• Friends of Education – Tim Connell, Community Leader; El Dorado YMCA, Business/Partner Activities; Susan B. Allen Memorial Hospital, Community/Civic Organization.

• Prudential Spirit of Community Award
– Callie Carter, State runner-up.

• President’s Volunteer Service Award – Callie Carter

8. Updates

• Grandview Elementary - Principal Susan Holthaus shared Grandview student demographics. MTSS Leadership Team members Jessica Jensen, Rina Frye, Linda Johnson, Debbie Smith, Shelsea Terrones, and Nancy Wagner shared indicators and progress on their School Improvement Plan.

Ryan Carson left the meeting at 6:52 p.m.

• EHS Elective Trailers – Julie Jensen shared that the 2018-19 EHS course book is available and how staff and students have created digital trailers of class electives to aid students in making course selections.

• Construction Projects – David Stewart, Gravity:Works Architecture, provided color schemes for the new Grandview, Blackmore, and Performing Arts Center projects.

Norm Wilks left the meeting at 7:25 p.m.
Norm Wilks returned to the meeting at 7:28 p.m.

Monty Hughey left the meeting at 7:27 p.m.

9. 2018-19 Academic Calendar

The proposed calendar as recommended by the District Calendar Committee was presented for
consideration.

Tom Storrer made a motion to approve the 2018-2019 Academic Calendar as presented. Heather Nichols seconded the motion. The motion carried 5-0.

10. Science Resource Adoption

EHS Science Teacher Todd Miller and Executive Director of Curriculum Julie Jensen presented recommendations for grades K-12 curriculum resource materials. District Leadership Team has endorsed the adoption.

Sharon Waugh made a motion to approve grades K-12 Science resource adoption as recommended. Seconded by Tom Storrer, the motion carried 5-0.

11. City Lease Agreement

A lease agreement for use of McDonald Stadium and East Park was presented. The three-year agreement replaces a usage agreement last negotiated in 2009.

Vicki Coash made a motion to approve the lease agreement with the City of El Dorado for use of McDonald Stadium and East Park Softball Complex. Seconded by Norm Wilks, the motion carried 5-0.

12. FY18 Amended Budget

Director of Fiscal & Support Services Kellen Adams explained audit adjustments to the FY18 Budget that requires republication and a hearing in order to access maximum state funding authority.

Norm Wilks made a motion to approve publication of notice for a public hearing on Monday, March 12, 2018 at 5:45 p.m. regarding the amended FY18 Budget as presented. Seconded by Tom Storrer the motion carried 5-0.

13. Executive Session

At 7:50 p.m. Vicki Coash moved to recess into an executive session for a period of 20 minutes
to discuss individual employees’ performance pursuant to the KOMA non-elected personnel exemption with Board members and the Superintendent present. Sharon Waugh seconded the
motion. The motion carried 5-0.

The board returned to general session at 8:10 p.m. with the same people as listed above present.

14. USD 490 Personnel Recommendations

Vicki Coash made a motion to approve the following USD 490 recommendations. Norm Wilks seconded the motion. The motion carried 5-0.

Replacement
Jason Hamm, High School Spring Assistant Athletic Director, replacing Ryan Hull;
James Harbes, High School Evening Custodian, replacing Heather Delancey;
Chris Houseman, High School/Middle School Assistant Track Coach;
Isaac Pantoja, Middle School Assistant Soccer Coach, replacing Chuck Haahr;
Nicole Purcell, Evening Custodian at Grandview Elementary, replacing Pat McAdoo;
Jason Williams, High School Head Girls Soccer Coach, replacing himself;
Jason Williams, 7th Grade Boys Assistant Basketball Coach, replacing Jason Hamm;

Resignation
Ryan Demel, High School Assistant Golf Coach;
Brian Engelken, District Activities/Athletic Director;
Jason Hamm, 7th Grade Boys Assistant Basketball Coach;
Evan Hearn, Middle School Boys PE/Health Teacher, Head Wrestling Coach, Assistant Track Coach;
Chelsea Helena, High School Head Volleyball Coach;
Lisa Lechtenberg, High School Assistant Volleyball Coach;
Nicole Snyder, Sub Custodian;
Susan Vanderpool, Server at Lincoln Elementary;

Retirement
Gail Williams, Health Room Secretary at El Dorado High School;

Substitute Teacher
Clarence Doelling, Leeann Morris;

Transfer
Jamie McDonnell, from Food Service sub to Server at Lincoln Elementary;

15. Administrative Contracts

Norm Wilks made a motion to approve extensions to administrative contracts for: Kellen Adams, Trista Cuthbertson, Jenifer Davis, Susan Holthaus, Kevin House, Doug Jensen, Julie Jensen, Karla King, Morgan Marsh, Stan Ruff, and Chad Schuetz. Seconded by Heather Nichols, the motion carried 5-0.

16. Announcements

• February 13 & 15 – Parent/Teacher Conferences
• February 15-16 – No School
• February 19 – President’s Day (No School)
• March 2 – Science Fair
• March 11 – Daylight Savings Time Begins

II. Adjournment

Board President Vicki Coash adjourned the meeting at 8:12 p.m.

Melissa Smith, Clerk of the Board
USD 490
Butler County, KS